IST FAQs
Why are most of my initial publications inconsistent?
Scholar follows the OpenAIRE Guidelines for Software Repository Managers 4.0, which define the fields for each publication type, while SOTIS used BibTeX. Some of the required fields according to the OpenAIRE Guidelines do not have a corresponding BibTeX field. For this reason, while some of the fields required by OpenAIRE are missing, your publication is marked as (partially) inconsistent in Scholar.
Why do all my initial affiliations have a period between "1970 - Currently"?
All initial affiliations were imported from SOTIS, which did not have information about the affiliation period. In Scholar, all affiliations were by default initialized at 1970 and left without end date. The affiliations dates can be corrected either by the user or by an operator at each organizational unit. Requests for nomination of someone as operator should be sent by email to scholar@tecnico.ulisboa.pt, specifying the Tecnico ID of the operator and the unit name (Research Center/Department/etc). The email must be sent by someone in charge or from the executive board of the unit.
I have too many duplicated entries to handle all of them alone. Is any easier way to handle this?
As it would be expected, in an inital phase there are hundreds of repeated entries. This results from slight differente entries of the same paper imported from different sources and by different authors. In many cases, these entries were already duplicated in the external repository (one linked to author A and a second one linked to author B).
In order to ease the initial merging task, please take into account that:
Some papers are co-authored by different members of Tecnico scientific community. All authors may contribute to the merge of duplicated entries, easing the overall merging task.
Each research unit may designate an operator which may help to deal with duplicated entries or insert new ones. The operator may be a librarian or someone from the administrative support who has been elected to do so. Requests for nomination of someone as operator should be sent by email to scholar@tecnico.ulisboa.pt, specifying the Tecnico ID of the operator and the unit name (Research Center/Department/etc). The email must be sent by someone in charge or from the executive board of the unit.
Should I synchronize with all external repositories at once?
There is not any technical reason for not doing so. However, since different repositories may have slight different versions of the meta information of the same paper, each synchronization may lead to some duplicated entries with slight differences/inconsistencies that will have to be analysed and merged. We suggest to start only with the external repository that you feel that is more complete regarding your publication record. This will minimize the eventual work of merging repeated publications.
Why am I receiving warnings about having been removed as author of a publication that is undoubtly mine?
Each author may or may not be linked with one Tecnico ID. As an example, author F Ramos (ist97654321) imported from ORCID the publication "Advanced reasearch on XPTO", authored by F Ramos and P Pereira. F Ramos is automatically linked to ist97654321. F Pereira (ist123456789) performs the same import from ORCID and a new instance of the same publication is created in the system with F Pereira automatically linked to ist123456789. There are now two instances of the same publication in the repository, but with different author links. Since the publications are detected as duplicated, F Pereira performs the merge of the two publications selecting his own version as the master one, without merging the authors field. As a result, the version by F Ramos linked to ist97654321 disappeared from the list of publications linked to Tecnico ID ist97654321.
This issue was addressed on 22/07/2022; the default option for merging author fields now attempts to identify all authors with a Tecnico ID link and it keeps the links to all known authors by default.
Why are many of my publications that were already on SOTIS not appearing in Scholar?
The most probable reason is that some of the missing publications were imported from ORCID to SOTIS. These specific records were not transferred from SOTIS since Scholar does a much better job at importing directly from ORCID than SOTIS. Therefore, we kindly suggest to perform a new import from ORCID to Scholar. This can be done by going to https://scholar.tecnico.ulisboa.pt/settings/account/external-repositories and synchronizing Scholar with ORCID. Most of the missing publications should appear again.